Ever wondered the loss you’d have to face if your computer got crashed some day. It can cost a lot of time and money for your small business. Data is the most important thing for any business, and we should have a crash plan to prevent it from losing.
Data cannot only loose because of a computer crash, but it can also happen because of some mishappenings. Like falling a computer, laptop loss, getting hacked or falling victim to virus problems. This kind of incidents happens almost every day. Can you imagine one or multiple days without access to your data? That would be just terrible.
You need a solid plan to prevent this from happening. Here are five easiest and best ways to avoid computer crash crisis.
1. Keep Important Files on Online Cloud Storage
You can store your most important files on online cloud storages. There are many of them but here are the top three cloud storage services.
One of the most trusted brands in this is Google, and it’s straightforward to use. But there is one drawback. Google Drive doesn’t let you upload password protected files.
Price: 15GB free. 100GB for $1.99 a month. 1TB for $9.99 a month.
Dropbox has built its reputation over the years in the industry as a cloud storage service. It offers just 2GB storage at the beginning that can be increased up to 16GB free of charge. For that, you have to link your social media accounts to Dropbox and refer your contact and friends to join the service.
It also has the business subscription service that allows users to collaborate on work. That also gives each connected person unlimited space in personal Dropbox account. Business pricing begins from $12.50 per user.
Price: 2GB free. 1TB for $9.99 a month with Dropbox Pro
Upon clicking sign up, Box is recommending the Business plans that is $15 per user, and you can benefit from advanced collaboration options and unlimited storage.
Box is also a viable option as the company is around for several years and its supported by mainstream apps like Google Docs and Office 365. You can download The Box sync client for Mac and Windows, and they have an official Android client.
Price: 10GB free. 100GB for $10 a month
2. Back Up Your Computer Locally
Apart from using cloud storage solutions, this is also crucial for securing your data. Mac users can easily back up their data to any hard drive because of its inbuilt Time Machine solution. If you don’t know how to do it, here‘s the official guide by Apple.
It’s also convenient to back up data from Windows pc to any external hard disk. But Windows is a little complicated, and I haven’t used Windows computer since 2013. Here is a guide from LifeHacker on backing up Windows computer.
3. Must Have Offsite Backup Solution – For Computer Crash Plan
Now, this is the must have solution for securing your data. Sometimes we keep our laptops and hard drives together in one place. And things put in a single location gets stolen together. There are two amazing solutions for your offsite backup plan. Backblaze and CrashPlan, both provide quality backup services.
One thing about backing up data is that it’s annoying. You don’t want to add another task to your busy schedule, and it should be done automatically. Both services are there, but which one is the best, it’s a little hard to tell. Thankfully guys at LifeHacker again solved this confusion for everyone looking for this service.
They made a deep comparison of both company’s services and came out with the conclusion. Their bottom line to this comparison is this: CrashPlan Is Best for Power Users, Backblaze Is Good for Everyone Else. You can read the full comparison here to get a better idea of services of both companies. These will be a nice additional element for a successful computer crash plan.
4. Keep Your Windows Computer Protected With Anti-Virus
I stopped using Windows in 2013 and switched to Mac, and my life became easier than ever before. I use to think that Mac also requires anti-virus software until I talked with someone from Apple care. The representative of Apple once told me that MacBooks or Apple computers do not need any anti-virus software. We just have to keep them updated whenever any update arrives, and we are good to go. Since then I don’t use anti-virus software on my MacBooks, and all six of them run perfectly fine.
But windows requires the anti-virus software because without that your computer is vulnerable. Fortunately, there are a lot of anti-virus software available in the market. Some are free, and some are not, but it’s tough to choose the right one. It’s good that guys at TechAdvisor reviewed top anti-viruses available in the market and made the task of selection easier for us. You can check their reviews here.
5. Keep Your Router Updated
This doesn’t concern the security of your data directly. But you definitely don’t need any interruptions while moving your data to cloud storage or even while restoring it to your computer. So you should also consider and include this option in your Computer Crash Plan.
After upgrading your router’s firmware, you will experience a slight increase in your internet’s speed. There are other benefits too that have covered by HowtoGeek website in their article. If you want to go deep about this topic, you can read their complete explanation here.
Other than above five points here are few things to consider and keep them in mind. If you have a big or small office with more than three computers, make sure you use Network Attached Storage (NAS) solution for local backups.
But it’s essential to have virus protection (not for Macs), cloud drive storage for critical files and offsite backups for each computer. Give your attention to this Crash Computer Plan two times a year, not more.